Protocol for Responsible Parish Ministry

Responsible Ministry Binder

Catholics believe that our baptism makes us members of the People of God and members of the faith community we know as the Church.  The protection of children and vulnerable persons is part of the very mission of the Church.  We are all called to insure that all members of our church community are able to practice their faith in a safe environment, confident that all the faithful are committed to their protection and well being.

To insure the protection of all members of our church community we as a community must insure that there are procedures in place to protect the vulnerable persons in our community.  We are called to formalize this procedure to insure that all parishes in the Archdiocese of Regina are providing the same level of protection to the members of their community.  The manual is intended to increase the security of those participating in parish activities or receiving services through a ministry, by insuring that the individual providing the service is an appropriate candidate to serve in that ministry.

The Archdiocese of Regina confirms its commitment to oppose (i) sexual abuse in all its forms, (ii) financial abuse, and (iii) the exploitation of vulnerable persons.  Our primary concern must be for the victim.  The development and implementation of this policy has as its goals, the prevention of sexual abuse, the protection of vulnerable persons, the pastoral care of those wounded by sexual or other abuse; along with the acknowledgment of the legal rights of the accused and the appropriate action toward those who have committed abuse.

In particular, the Archdiocese of Regina, through appropriate intervention and education and the establishment of procedures for risk management, will work toward eliminating sexual abuse, financial abuse, and exploitation of children and vulnerable persons that arise out of positions of trust.  Positions of trust can include the relationships that priests, parish ministers, religious, members of the pastoral team, parish employees and volunteers have with parishioners.

The Archdiocese of Regina expects its bishop, priests, deacons, lay personnel and volunteers to live chaste and moral lives; respecting in every way the integrity of others.  Sexual abuse, financial abuse, and exploitation of children and vulnerable persons abuse the power and authority of the pastoral role of all who work for and serve the People of God.  The primary aim of the Archdiocesan Pastoral Plan is for all to grow in personal holiness. 

The Archdiocese of Regina supports open and frank discussion of the social tragedy of sexual abuse and holds that it is not acceptable to ignore, minimize or cover up instances of sexual abuse.  Whenever sexual abuse is reported, appropriate steps must be taken to ensure that it will not reoccur, and to prevent other similar cases.

The Archdiocese of Regina will co-operate with the criminal and civil judicial systems, subject to the inviolability of the Sacramental Seal of Confession.

Download our monthly newsletter here:

Download our May News Letter here:

May Newsletter

Our Protocol manual below can be downloaded in segments - forms can be downloaded individually.

If you wish to be able to fill in the form on your computer, download the Editable Form in Word version, fill in and print it off. 

If you wish to be able to print off mulitple copies of the form for your parish, use the PDF version. 

Section I

Section II

Section III

If you wish to be able to fill in the form on your computer, download the Editable Form in Word version, fill in and print it off. 

If you wish to be able to print off mulitple copies of the form for your parish, use the PDF version. 

Section IV

Section V

  • In Progress

Section VI

Section VII – Children and Youth Ministry

What's New

Happy New Year

Last updated on January 7, 2015

It is 2015 and almost a week into the new year.  Time seems to move fast every year.  Although it is bitterly cold it really could be alot worse.  How you ask?  Well we have shelter, transportation and warm clothes.  At least most of us do.  So although cold we are protected.  Sometimes I wonder if these cold days are a way of getting many of us to slow down and 'smell the roses'.  We tend to stay indoors more when the weather is like this and we don't necessarily feel quilty about not going outside and doing yard work or getting fresh air.  The weather gives us permission to wrap ourselves in a blanket and read a book, or play a board game with our families.  It also gives us more time to ponder life in general, get caught up on all the shows that are on the PVR or start watching the award shows.

At the same time one can also be thankful of all the blessings we have and the joys that are part of the Christmas season.

It also makes us wonder how in the Protocol...

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Workshop for Working With Children and Youth

Last updated on January 2, 2015

Are All The I’s Dotted & T’s Crossed?

A workshop for working with Children and Youth

Some of the Topics to be Covered: 

a.     Registration Forms b.    Medication c.    Abuse/Neglect d.    Parental Involvement e.    Interviewing Assistants


Plus Discussion time with Bob Kowalchuk—

Director of Pastoral Services


Who Should Come?

      Parish Workers

      Parish Volunteers

      Youth Ministers

Tuesday, January 20, 2015

9 to Noon

Holy Child Parish

2636 – 7th Ave. Regina


To Register Contact...

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Just Three More Days

Last updated on December 22, 2014

Three more days or as the children might say "three more sleeps" until Christmas.  Am I ready?  Yes the presents are wrapped, cabbage rolls are made and the Christmas menu has been planned.  That part of Christmas is ready. 

Am I ready for the biggest gift of all?  The gift of God himself to us! fFor that gift,  I still have more preparation to do.  I have time now to truly open my heart and mind to accept God's gift.  I can become annoyed with myself for delaying this aspect of Christmas preparation or I can accept where I am and trust in God's unconditional love. I can respond to God's gift by kneeling in prayer and adore.  I can thank God for this wonderous gift and reflect on what I plan to accomplish with this wonderful gift.  Yes, this is a joyous time!!

May the joys and blessing of Christmas be with you, your family and your friends.

Have a very Merry Blessed Christmas!!


Last updated on December 9, 2014

The third week of Advent will soon be upon us.  Joy--Grace and Freedom are the focus for the week.  The pink candle is lit. 

How lucky are we that we live in a world where we can say Merry Christmas to all those we meet.  Where we can have warm clothes and a home to live in.  Where we do not have to worry about war or devasting natural disasters.

In this busy time of the year I must remember to take time to thank God for these blessings.  I must also remember to give generously of my time and finances to make Christmas a joyous time of celebration for all.

Do I remember to smile, to be pleasant and to wish everyone I encounter a Merry Christmas?  Even the person who pushed in line in front of me in the store or the clerk who has worked a long shift and the line-up at the till is till 10 to 20 people deep.  Do I keep my 'cool' when the person beside or infront of me 'makes a bad driving move'.

Probably not, but I will work on it especially during this...

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The Youth Generation

Last updated on November 18, 2014

Did you know that the oldest baby boomers will turn 69 this year?  Now even though that age group could be referred to as seniors--they do not want to be.  And as I get closer to that age I understand why. That group is active, energetic, empty-nest, although the children may have recycled back, working and retiring.  They seek a faith community that engages them in meaningful spiritual growth and faith enrichment, provides enriching worship, engages them in making a contribution to the church and the world and connects them to each other and the other generations in the faith community.  They do not want to be called OLD or solely offered trips to the casino. 

It is this group and older that the Protocol department is researching and hoping to gather insight into what we, as a church, can do with them.

Do you have ideas?  Suggestions?? 

I am not referring to creating another ministry and more work.  But rather, looking at how we can utlize the talents we have...

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Autumn Audits

Last updated on November 1, 2014

Good Morning to Everyone!!

Here is Regina the sun is shining and it is a beautiful day!!!

Craft shows and fall suppers are in abundance throughout the city and Archdiocese of Regina.

During the last week of October, Sharon and I had the opportunity to visit Radville, Estevan, Whitewood, Canora, Yorkton and Sturgis.  What a wonderful time of the year to travel.  There were still leaves on the trees and an abundance of autumn colours.  We saw many pronghorns and even a few moose.  What a lovely province and country to live in.

The communities we visited were lovely, filled with strong dedicated people who are devoted to their parish and parishioners.  The Pastors focused on the needs of their parishioners and strengthening the communities. Several have many miles to travel between parishes which makes it challenging. 

Many individuals devote many hours to the upkeep of the parish, both physically, emotionally and spiritually.  This is a labour of...

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Protocol--In General

Last updated on August 5, 2014

"It's not how much we give, but how much love we put into giving." Mother Teresa

Sharon and I have now completed audits for 90 of the 148 rural parishes in the Archdiocese of Regina.  That is 60.81 percent.

The purpose of the audits is to make sure that committees are 'on the right track' and completing all the necessary checklists and paperwork.  The intent is so that committees do not have to redo anything.  The other reason is to make sure we "pass with flying colours" the audit from the insurance carriers.

We still have not heard as to whether it will be a paper audit or a face to face audit or a combination of both.  Whatever it is we want to be ready and ready we are.  The large majority of the committes are only waiting for one or two pieces of paperwork to come in and then they will be finished.

After that the committee can move into a maintenance role.  This will require an update of the Criminal Record Check in five years and screening of any...

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Who is Your Protocol Screening Coordinator?

Last updated on July 17, 2014

Did you know who the Protocol for Responsible Parish Ministry Screening Committee Chairperson is for your parish? All parishes in the Archdiocese of Regina [to be completely honest all but 3 of the parishes in the Archdiocese--and we are working on those] have a PRPM Screening Committee.  If you are not aware of who is fulfilling this role, ask your Parish Priest or Pastoral Council Chairperson.

If you need more information on the Protocols you can 'click' on the Protocol icon in this webpage or call us at 306-3521651 ext 239.

We are busy conducting a summer tour of the province, checking with each of the committees to deterimine the stage each committee is at or if the committees are finished.  Saskatchewan is so green this year; it is very beautiful time to be traveling.

So enjoy the summer and watch out for those mosquitoes.

Our Thoughts and Prayers

Last updated on July 3, 2014

It is a beautiful sunny day here in Regina, Sk.  For many of us in the city the rain storms of the weekend were a minor inconvenience.  Those in the South Eastern part of the province; Yorkton, Melville, Moosomin etc., the rains meant major damage and the evacuation from your home.  This is devastating.  Our thoughts and prayers are with you, your families and everyone in your community.

These are definately times of testing.  Times when we need courage and the hope not to become bitter or angry

As you restore your homes and communities, remember the Holy Spirit is with you always.

I need an Idea????

Last updated on June 12, 2014

It is beautiful outside.  The sun is shining and everything is sooooooo  green!!

I was thoroughly enjoying the morning when our Communications Officer reminded me it was time to update the Protocol Blog.

But what should I write.  If you ever watch the movie Julia/Julia, you would know I could write about recipes.  But how do I link that to Protocol?  There is a football game on Saturday, but football predications do not relate to Protocols either.   HMMMMMM. 

So my first thought is anyone out there reading this????? If you are please let me know.  You can also let me know what type of information you might like to read in the blog.

What I can say is that Sharon and I are thrilled that the vast majority of individuals throughout the Archdiocese were supportive of the process and completed all the necessary paperwork.  All we have to do now is make sure that information is updated where necessary, new parishioners complete the necessary paper work and...

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