Index
Section 1 – Diocese Expectations of Employees
Section 2 – Definitions According to the Saskatchewan Employment Act
Section 3 – Conditions of Employment
Section 4 – Employment Benefits and Protection of Employees
Section 6 – Management of Staff
Sample Contracts and Forms/Templates
Introduction
2 – Table of Contents – Revised Feb 2019
3 – Introduction – Revised Feb 2019
4 – Acknowledgement – Revised Feb 2019
6 – Mandatory and Optional Policies Chart – Revision August 2024
6 – Mandatory and Optional Policies Chart – Revision Feb 2019
Policies
Section 1 – Diocese Expectation of Employees
S1 – 2 Employee Code of Conduct – Revised Feb 2019
S1 – 5 Political Candidates and Parishes – New Feb 2019
Section 2 – Definitions According to the Saskatchewan Employment Act
S2 – 2 Employee and Employer- Revised July 2024
Section 3 – Conditions of Employment
S3 – 1 Absenteeism and Reporting
S3 – 2 Alcohol, Cannabis and Drugs in the Workplace – Revised Feb 2019
S3 – 3 Business Interruption and Civil Emergencies
S3 – 5 Computer, Email, Internet Use Instant Messaging and Social Media – Revised December 2024
S3 – 6 Criminal Record Check and VSC – Revised Feb 2019
S3 – 7 Employee Orientation to Employment in Archdiocese – Revised Feb 2019
S3 – 8 Employment of Relatives – Revised Feb 2019
S3 – 9 Employment References and Reference Checking – Revised Feb 2019
S3 – 11 Professional Association Memberships
S3 – 12 Professional Development Requests – Revised Feb 2019
S3 – 13 Solicitation and Endorsement of Goods, Services, Products
S3 – 14 Use of Diocesan Centre – Revised Feb 2019
S3 – 16 Travel and Use of Rented Vehicles
S-3 – 17 Parking and Parking Charge and Allowance Policy – Revised Jan 2023
S-3 – 18 Hiring Immigrants and Refugees
Section 4 – Employment Benefits and Protection of Employees
S4 – 4 Expense Allowance Recovery
S4 – 5 Harassment – Reporting Prevention Intervention – Revised April 2022
S4 – 6 Holidays – Revised July 2021
S4 – 9 Vacation – Revised Feb 2019
S4 – 11 Registered Pension Plans – Revised Feb 2019
S4 – 12 Leaves – Bereavement – Revised Jan 2025
S4 – 13 Leaves – Compassionate Care
S4 – 14 Leaves – Maternity Leave Adoptive and Parental Leave – Revised Jan 2025
S4 – 16 Leaves – Public Office
S4 – 17 Leaves – Organ Donor Leave
S4 – 18 Leaves – Critically Ill Family Leave – Revised Feb 2019
S4 – 19 Leaves – Crime-Related Child Death or Disappearance
S4 – 20 Leaves – Citizenship Ceremony Leave
S4 – 21 Leaves – Military – Reserve Leave – Revised Feb 2019
S4 – 22 Leaves – Pressing Necessity
S4 – 23 Leaves – Secondment Leave
S4 – 24 Leaves – Sabbatical Leave
S4 – 26 Leaves – Unpaid Leave of Absence
S4 – 27 Occupation Health and Safety – Committee and Meetings
S4 – 28 Scented Products in the Workplace
S4 – 29 Smoking in the Workplace – Revised Feb 2019
S4 – 30 Retirement Gifts and – or Gratuities – August 2024
S4 – 31 Return to Work and Duty to Accommodate
S4 – 32 Workplace Accommodation on the Basis of Disability
S4 – 33 Workers’ Compensation – Accident and Injury Reporting, Investigation
S4 – 34 Workplace Violence and Safety Procedures – Revised August 2024
S4 – 35 Domestic Violence Leave – Revised Jan 2025
Section 5 – Personnel Records
S5 – 1 Employee Access to Employee Personal and Personnel Files
S5 – 2 Personal Information Protection
S5 – 3 Storage of Personnel Files
Section 6 – Management of Staff
S6 – 1 Discipline – Progressive Discipline
S6 – 3 Employee Job Descriptions – Revised Feb 2019
S6 – 4 Staff Performance Appraisal Process – Formative and Summative
S6 – 5 Job Performance Reviews
S6 – 6 Employee Re-assignment – Changes to Assignment
S6 – 7 Mutual Termination of Employment
S6 – 8 Termination of Employment
S6 – 12 Equity Employee Remuneration Process
S6 – 13 Personnel Human Resource Committee – New Feb 2019
Appendices
B – Confidential Declaration of Interest Questionnaire
C – Time Cards and Absentee Reporting
D – Integrated Salary Adjustment Grid – Revised Feb 2019
E – Computer, E-mail and Internet Use Policy Agreement
Fa – Employee Orientation Checklist
Fb – Employee Information Required
G – Authorization to Release Information – Revised Feb 2019
H – Declaration of Confidentiality and Ownership Regarding Intellectual Property
I – Seminar and Conference Request Form
J – Seminar and Conference Report Form
K – Pre-Approval Expense Request Form
M – Employee Assistance Program – TBD
O – Compassionate Care Leave Form
P – General Leave of Absence Request and Response Form
Q – Retirement Gifts and Gratuities – August 2024
S – First Aid Kit Requirements
T – Workplace Violence Forms – Revised Oct 2023
U – Job Performance Review Form
V – Job Performance Standards Form
W – Mutual Agreement to Terminate Employment – 2 samples
Xb – Exit Interview Questionnaire
Y – Recommendation to Terminate Employment
Sample Contracts and Forms/Templates
A – Employment Contract for Parish Secretary – Administrator Sample
B – Employment Contract for Parish Staff – Revised Feb 2019
C – Employee Engagement and Retention Information
D – Employee Engagement Survey
E – Event Rental Agreement Sample
F – Facility Long Term Lease (One)
G – Facility Short Term Lease (Two)
H – Independent Contractors Contract
K – Jog Description – Custodian Job Description – New Feb 2019
L – Job Description – Parish Administrative Assistant – New Feb 2019
M – Job Description – Pastoral Assistant – New Feb 2019
N – Job Description – Youth Minster – New Feb 2019
Brochures
1 – Canada Quick Guide Brochure – Revised July 2024
2 – Canadian Foods Brochure – Revised July 2024
3 – Do’s and Don’ts of Listening Brochure – Revised July 2024
4 – Effective Parish Council Meetings Brochure – Revised June 2023
